How to organise leavers hoodies for your school (without the stress)

Organising leavers hoodies for your school should be fun - a chance to celebrate memories, mark achievements, and give students something they’ll treasure for years. Of course, when you’re trying to coordinate a large school order, you need to consider deadlines, design choices, sizes and payments. Sounds stressful? The good news is, it doesn’t have to be. With a simple plan and the right supplier, organising your hoodie order can be smooth, efficient and even enjoyable.

At Clive Mark, the process is designed to be as easy as 1, 2, 3. Here’s how to take the stress out of organising your school’s leavers hoodies and ensure everything runs like clockwork.

1. Choose from 10 ready-made designs

Start by picking your favourite layout for the back print. This is the fun bit - deciding how you’d like your school name, year group, and leavers' names to appear. With 10 stylish, ready-made design options, there’s something to suit every school theme and aesthetic. Whether you want something bold and modern or classic and understated, choosing the design early helps set the tone for the whole order.

Tip: Hold a quick vote among students or the student council. It keeps everyone involved and makes the final choice feel like a group decision.

2. Choose from 14 colours

Once the design is sorted, it’s time to pick the perfect hoodie colour. With 14 fantastic options, schools can choose anything from classic navy and grey to bright pastels and bold stand-out shades. You might opt for a single colour for the whole year group, or offer students a choice from a pre-approved palette.

Tip: If offering multiple colours, keep your selection tight - perhaps a maximum of three options. This gives students choice without making admin a nightmare.

3. Choose extra personalisations

This is where the hoodies become truly special. Add individual names, nicknames, initials or even a school crest to make each hoodie unique. Personal touches help students feel proud of their final product - and it’s often the part they get most excited about.

Tip: Use a clear digital form to collect personalisation information. It reduces errors and keeps everything tidy in one place.

Make organising easy with a clear timeline

To keep everything stress-free, set a simple timeline from the start:

• Week 1: Present design and colour options, launch orders

• Week 2 - 3: Collect orders, payments and personalisation details

• Week 4: Final check and order submission

• Following weeks: Production and delivery
  

When to start organising your leavers hoodies for school

It’s best to start organising leavers hoodies around three to four months before you need them, but the ideal timing depends on your school calendar and when you plan to hand out the hoodies. 

Most schools distribute leavers hoodies in May or June, so beginning the process early in the spring term, around January, February, or March, gives you plenty of time.

Communication is key

Send reminders, keep parents and students updated, and make sure order details are clear. The smoother the communication, the fewer questions you’ll have to manage.

Let Clive Mark handle the rest

Once you’ve submitted your final order, you can relax. If you’re ordering through Clive Mark, our team handles the production process, so your school can look forward to stylish, high-quality leavers hoodies without the hassle. Find out more about ordering leavers hoodies through Clive Mark.